Skip to Main Content
Chat loading...

Copyright Information for Thesis and Dissertation Publication (Canada): Privacy

Including personal information in your thesis

You should remove any personal information such as email addresses, telephone numbers, and addresses. If you have included your thesis supervisor's contact information in a consent form that appears as an appendix it should also be removed. Generic contact information for organizations or businesses is ok to include.

Many students include their own email address, phone number, or address in appendices (such as copies of consent forms). It is up to you if you would like to publish this information in your thesis, however you should keep in mind that your thesis will be openly available online once it is published.

Including photographs of participants

If you planning on using photographs in your thesis, keep in mind that your thesis will be publicly available, and that you need to protect the privacy of your research/clinical participants.

  • Obtain permission from anyone who is identifiable in photographs, even if the photograph was taken in a public place
  • If this isn't feasible, consider blurring faces or using a different photograph
  • If anonymity is condition of your ethics review you should not use a photograph of your research subjects, even if their face is blurred.

Including signatures in your thesis

Canadian privacy legislation prohibits the publication of signatures. This means that your title page should be the unsigned version, and any other signatures that appear in your thesis should be removed or blacked out.

Credits and CC Licensing

This guide has been used and adapted with permission from Royal University Copyright Information Guide by Kimberley Budd and from UBC's Theses and Dissertations(CC BY-SA 4.0) license

Guide is licensed under a CC Attribution-ShareAlike 4.0 International Licence.